This notice explains how Headrow Conference Suites Leeds (“we”, “our”, “us”) collects, uses, and protects personal information when you contact us, submit a booking form, or use our website. We operate in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR).
1. Who We Are
Headrow Conference Suites Leeds 28 The Headrow, Leeds LS1 8EQ, England Phone: 441 132 709 482 Email: [email protected]
2. What Information We Collect
- Contact details (name, email, phone number)
- Booking and event details (dates, preferences, layout choices)
- Business or organisation name (optional)
- Any correspondence you send us
3. How We Use Your Data
We process your information to:
- Manage and confirm room bookings
- Respond to enquiries
- Provide updates related to your booking
- Comply with legal or regulatory obligations
We do not use your data for unsolicited marketing or share it with unrelated third parties.
4. Legal Basis for Processing
We rely on the following lawful bases:
- Contractual necessity – to fulfil your booking or enquiry.
- Legitimate interest – to maintain business operations securely.
- Legal obligation – where record-keeping or reporting is required.
5. Data Retention
Personal data connected with confirmed bookings is retained for up to seven years for accounting and operational purposes. Basic enquiry data without booking is deleted within twelve months.
6. Your Rights
Under UK GDPR, you have the right to:
- Access your personal data
- Request correction or deletion
- Limit or object to processing
- Withdraw consent where applicable
- Lodge a complaint with the Information Commissioner’s Office (ICO)
Contact us at [email protected] for any such request.
7. Security
We apply reasonable technical and organisational safeguards — encrypted storage, restricted access, and secure connections. While no system is fully immune to risk, we regularly review and improve data handling measures.
8. Updates to This Notice
We may revise this notice when legislation or operations change. The latest version is always published on this page with an updated date.